Welcome to the
 General Accounting

FAQ's

Q:  Do we need to have grant budget adjustments preapproved?

A:  In most cases yes.  All state and federal budget adjustments need to be preapproved by the funding source.  Local grants need to be preapproved if the funding source requires that approval.

Q:  Who is the "Authorized Representative of the District"?

A:  With regard to CDE reporting, The District Controller(and Chief Financial Officer as back-up) is the "Authorized Representative of the District" as designated by the Board of Education.

Q:  How often can we reimburse our petty cash account?

A:  As often as you want.  We advise you reimburse your account at least once a month. 

Q:  Can we fax journal entries to accounting?

A:  Originals are required with back-up.  Faxed copies are accepted only when originals are lost.  You may also email JE's to the General Accounting account  general_accounting@dpsk12.org

Q:  Can I write a Petty Cash check for over $500.00?

A:  If you wish to write a check for over the $500.00 limit you must request permission via email from  Alice Allendorf-Koehn . 

Q:  When is the 3% fee calculated on Petty Cash?

A:  The 3% fee is charged on all checks except for those grants that are charged indirects.

Q:  Why do we have to pay the 3% fee on Petty Cash?

A:  The fee covers the cost of processing the reimbursements.

Q:  What are the current grant benefit rates and do I have to allocate money to benefits in my budget?

A:  Current Benefit Rates for Grants -  If you are paying a DPS employee through a grant you MUST allocate money to benefits.

Q:  What is the indirect rate and why do I have to pay it?

A:  Current Indirect Rate - Indirects help pay for expenses incurred by Denver Public Schools for the general operation/administration of the grant. Indirect Costs are figured as a percentage of total grant expenditures.