FAQ's

A: In most cases yes. All state and federal budget adjustments need to be preapproved by the funding source. Local grants need to be preapproved if the funding source requires that approval.

Q: Who is the "Authorized Representative of the District"?

A: With regard to CDE reporting, The Manager of Accounting Services (and Chief Financial Officer as back-up) is the "Authorized Representative of the District" as designated by the Board of Education.

Q: How often can we reimburse our petty cash account?

A: As often as you want. We advise you reimburse your account at least once a month.

Q: Can we fax journal entries to accounting?

A: Originals are required with back-up. Faxed copies are accepted only when originals are lost.

Q: When is the 3% fee calculated on Petty Cash and Visa?

A: The 3% fee is charged on all checks and visa purchases except for those grants that have indirects charged to them.

Q: Why do we have to pay the 3% fee on Petty Cash and Visa?

A: The fee covers the cost of processing the reimbursements and visa payments.

Q: What is a job code?

A: A job code is a four digit number that identifies an employee's job classification. A "3302" job code is a elementary school teacher. The job code is required on the Budget Form.

Q: What are the current grant benefit rates and do I have to allocate money to benefits in my budget?

A: Click here for current benefit rates for grants. If you are paying a DPS employee through a grant you MUST allocate money to benefits.

Q: What is the indirect rate and why do I have to pay it?

A: Click here for the current indirect rate. Indirects help pay for expenses incurred by Denver Public Schools for the general operation/administration of the grant. Indirect Costs are figured as a percentage of total grant expenditures.