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General Accounting


Federal Employee Certification of Grant Salary Charges

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General Accounting Manual

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Frequently Asked Questions (FAQ's)

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Indirect Rate

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FAQ's

Q:  Do we need to have grant budget adjustments preapproved?

A:  In most cases yes.  All state and federal budget adjustments need to be preapproved by the funding source.  Local grants need to be preapproved if the funding source requires that approval.

Q:  Who is the "Authorized Representative of the District"?

A:  With regard to CDE reporting, The Manager of Accounting Services (and Chief Financial Officer as back-up) is the "Authorized Representative of the District" as designated by the Board of Education.

Q:  How often can we reimburse our petty cash account?

A:  As often as you want.  We advise you reimburse your account at least once a month.

Q:  Can we fax journal entries to accounting?

A:  Originals are required with back-up.  Faxed copies are accepted only when originals are lost.

Q:  When is the 3% fee calculated on Petty Cash and Visa?

A:  The 3% fee is charged on all checks and visa purchases except for those grants that have indirects charged to them.

Q:  Why do we have to pay the 3% fee on Petty Cash and Visa?

A:  The fee covers the cost of processing the reimbursements and visa payments.

Q:  What is a job code?

A:  A job code is a four digit number that identifies an employee's job classification.  A "3302" job code is a elementary school teacher.  The job code is required on the Budget Form

Q:  What are the current grant benefit rates and do I have to allocate money to benefits in my budget?

A:  Click here for current benefit rates for grants.  If you are paying a DPS employee through a grant you MUST allocate money to benefits.

Q:  What is the indirect rate and why do I have to pay it?

A:  Click here for the current indirect rate.  Indirects help pay for expenses incurred by Denver Public Schools for the general operation/administration of the grant. Indirect Costs are figured as a percentage of total grant expenditures.