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General Accounting
VISA - DPS Procurement Card
1. Purpose:
In accordance with DPS Board policy DJC for small dollar procurements, the District does not maintain petty cash funds. Schools are encouraged to use procurement cards for purchases under $2,500.00.
2. Definition:
Purchasing Card
A Visa bank card issued to individual users that can be used for retail purchases as well as mail, telephone, fax or Internet orders. The purchasing card has inherent limitations within established dollar limits and transaction types.
Cardholder
Person named on the card that is authorized to make purchases.
Control Statement
Monthly statement from UMB identifying transactions for the month for the entire department/school. This statement includes all sub account activity for the school/department. This statement is the one submitted to General Accounting, with the expense report sheet and appropriate documentation for each transaction on the statement.
Sub-Statement
Monthly statement from UMB identifying transactions for a specific cardholder. This statement should be kept by the cardholder for reference.
3. Policy:
According to DPS Board policy #DJC, small dollar transactions shall be limited to either imprest checks or the purchasing card. Purchasing Cards shall be used within the guidelines specified in the Purchasing Card Program handbook. The program is designed to provide schools and departments with the ability to make purchases under $2,500.00 that cannot be ordered on a Contract Release Request, a Purchase Order, with an imprest (petty cash) check or from the Warehouse.
Visa Unavailable Documentation
Visa/Petty Cash Secretaries Training